Does your program serve school-age children? Apply for the 2023 School-Age Child Care (SACC) Grant!

 

OECOSL is pleased to announce the availability of grant funds for school-age child care through the state-funded School-Age Child Care Project Fund for SFY 2023. The goal of this project is to increase the availability and affordability of high-quality school-age child care. This request for funding seeks applications from public school corporations or nonprofit organizations that offer care to children who are at five years of age but less than 15 years of age before or after the school day or when school is not in session. 

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SACC Grant FAQs

General FAQs

The School-Age Child Care (SACC) Project Fund is available for a Legally Licensed Exempt school-age child care program (LLEP) that has a current agreement with a public/nonpublic school. The SACC grant supports a school-age program which offers care to children between the ages of five (5) to fifteen (15) to include:

  • before and/or after school care
  • periods when school is not in session excluding summer break
  • care for children that attend kindergarten – either full or half day kindergarten

The following supports are available to learn more about the SACC grant:

  1. Visit SPARK’s SACC webpage to learn more about the funding, and review the SACC Policies and Procedures manual: https://indianaspark.com/sacc-grant-support/ 
  2. Review SPARK’s SACC Grant Live Resource available on My SPARK Learning Lab entitled “SPARK School-Age Child Care (SACC) Grant Application Live Resource
  3. Schedule a one-on-one support session with our support staff by visiting https://indianaspark.com/sacc-grant-support/

Schedule time to speak one-on-one and receive SACC Grant support from our SPARK Support Staff:

  1. Visit our website at www.indianaspark.com
  2. Once you arrive on our website, click on “SPARK Supports” and select “SACC Grant”. You can then schedule a time for a one-on-one consultation with our support staff.
  3. Click on “Schedule Your Support Session Here”. 
  4. Select a date and time that works best for you and then select “Confirm”.
  5. Enter your name and email address and your preferred meeting method: video or phone call

Select “Schedule Event”.

The SACC application will be available via I-LEAD in the “Funding Opportunities” section.

Only program staff that are considered “Provider Admins” within I-LEAD will be able to access the application.

To apply, provider admins for the program should log in to I-LEAD and click on the homepage button that says, “Launch the Stabilization Grant Portal.” Once in the Portal, the SACC application option should be visible.

 

Only the Exempt Center programs in CCIS will be able to access the SACC Grant application in I-LEAD – through the BLG Stabilization Grant portal. Only the Provider Admins for the Center exempt programs will have access.

Exempt Center programs are those legally licensed exempt providers (LLEP) within a center based program that are approved to accept CCDF vouchers. These programs are not licensed centers.

Click here for a list of Center exempt programs from CCIS presumed eligible for the SACC Grant.

Click here for a list of current SACC Grant recipients (for 2019-2021).

Eligibility FAQs

The SACC grant is open to legally licensed exempt programs (LLEPs) that are considered “Center exempt” by the Office of Early Childhood and Out of School Learning (OECOSL), and offers care to children between the ages of five (5) to fifteen (15) to include:

  • before and/or after school care
  • periods when school is not in session excluding summer break
  • care for children that attend kindergarten – either full or half day kindergarten

Programs must be in good standing with the Office of Early Childhood and Out of School Learning (OECOSL).  

Programs must have a current agreement with the school as the latchkey provider.

Programs must also be in compliance with applicable state and local licensing laws and regulations, not be on probationary license or certificate of non-compliance at the time of submission, and must be in good standing with the Secretary of the State, the Indiana Department of Revenue, and Indiana Workforce Development. 

Previous three years of inspections will be viewed to ensure programs did not have any excessive critical violations during that time frame. Additionally, all grantees must comply with the current Division of Family Resources Rule (470 IAC 3-4.6). OECOSL may perform a site visit to any facility submitting an application to aid in the evaluation response.

To be considered in good standing for the purposes of this grant, a program must be compliant with current regulations and may not be in an active repayment process or the subject of an active investigation or enforcement action by OECOSL.

This grant cycle requires a latchkey contract to be in place with the local school corporation in order to be eligible for funding.

Grant Details FAQs

The SACC Application opens the week of March 21, 2022 and will close on April 22, 2022

  1. Program Enrichment

This may include the cost of developmentally appropriate activities to promote children’s learning and development such as tutoring services, computer training, sports programming, performance arts, math, and science programming. The reimbursable expenses may include instructor fees (other than program staff) and consumable products used for program delivery.

2. Equipment

Funds may be used to purchase developmentally appropriate equipment for children between the ages of 5-15. A single equipment purchase reimbursement may not exceed $499. Grantees must keep an inventory including depreciation schedule on all equipment purchased with Federal or State Funds.

3. Staffing

Funds may be used to pay for school-age program staff salaries not to exceed 90% of the actual staff cost. 

4. Staff Development

Funds may be used to provide the required 12 hours of in-service professional development. At least 50% of these training hours must be obtained from an outside source. Professional development must be related to providing services for children ages 5-15 and their families. Travel Expenses claimed cannot exceed .38 per mile and no out-of-state travel will be reimbursed.

Grantees have the responsibility to fully utilize their allocation, but must be careful not to exceed contract funds. Failure to fully utilize your allocation may result in a reduction of funding for the following contract year’s allocation. In addition, failure to fully utilize the funding awarded will result in written communication to the Superintendent of the served school corporation for those grantees who are providing care within a school site or to the Board of Directors for grantees providing care at a private location.

Grantees shall meet the following performance measures associated with the grant:

  1. Grantees shall submit claims for reimbursement within 60 calendar days following the end of the month in which a cost was incurred.
  2. Grantees shall utilize 100% of their allocation for each SFY.
  3. Grantees shall achieve a satisfactory or better rating on 85% of all completed family surveys at the middle and end of each program year.
  4. Maintain LLEP/license

These funds are not considered a loan, and child care providers who comply with funding requirements will not be required to pay them back. However, funding recipients found to have violated the terms of the application process or attestation, or who are found to have provided false or misleading information to OECOSL regarding funding requirements, may be asked to repay funds, be deemed ineligible for future grant rounds, and/or be referred to Indiana’s Family and Social Services Administration Audits Department for additional action.

Additionally, programs that close permanently during the grant period will be required to return any unused funds.

Payments for reimbursement are submitted through a claims process. Grantees shall submit claims for reimbursement within 60 calendar days following the end of the month in which a cost was incurred. For a timely payment, claims must be submitted no later than the 10th of the month.

Application Process FAQs

The SACC application will be available via I-LEAD in the “Funding Opportunities” section.

Only program staff that are considered “Provider Admins” within I-LEAD will be able to access the application.

To apply, provider admins for the program should log in to I-LEAD and click on the homepage button that says, “Launch the Stabilization Grant Portal.” Once in the Portal, the SACC application option should be visible. 

You will need an existing Program Admin to invite you to become an admin. Once you accept the emailed invitation, you will be able to manage the site’s account.

Existing admins can add you by logging into their I-LEAD account, selecting the provider site, clicking “Invite Admin,” and adding your information. If you require further assistance, contact the SPARK Learning Lab at (800) 299-1627 or email help@indianaspark.com.

The SACC application will only be available via I-LEAD in the “Funding Opportunities” section.

Only program staff that are considered “Provider Admins” within I-LEAD will be able to access the application.

To apply, provider admins for the program should log in to I-LEAD and click on the homepage button that says, “Launch the Stabilization Grant Portal.” Once in the Portal, the SACC application option should be visible. 

The following information is needed when completing the application:

  1. Indiana Department of Administration Bidder ID 
  2. Business financial information
  3. Details on all the individual programs sites that will be used for school age care 

The SACC application includes a field entitled “Indiana Department of Administration Bidder ID”. 

Applicants should use their Bidders ID from their registration with the Secretary of State, as these are required to receive a grant. 

Bidders IDs can be checked or created at https://www.in.gov/idoa/2464.htm and Secretary of State registration can be checked or completed at https://inbiz.in.gov/BOS/Home/Index

Schedule time to speak one-on-one and receive SACC Grant support from our SPARK Support Staff:

  1. Visit our website at www.indianaspark.com
  2. Once you arrive on our website, click on “SPARK Supports” and select “SACC Grant”. You can then schedule a time for a one-on-one consultation with our SPARK Support Staff. 
  1. Click on “Schedule Your Support Session Here”. 
  2. Select a date and time that works best for you and then select “Confirm”.
  3. Enter your name and email address and your preferred meeting method:
            video or phone call
  4. Select “Schedule Event”. 

The grant system allows providers to save their application progress and return later to complete it

You will only need to complete one application for the organization. Within the application, you will have the option to complete an information form for each site listed under that application.

The following are the application scoring sections: 

  • Technical Proposal Scoring
    • Service Provision Requirements
    • School-Age Program Overview
    • Sustainability and Program Administration
    • Plan for Requested Grant Funding
    • Grant Budget Narrative
  • Priority Criteria (Priority points are given if at least one of the proposed sites of operation meets the criteria below.)
    • Operating as a school-based program at a school site
    • Serving over 75% of families at or below 190% of the Federal Poverty Level
    • Operating in a Rural Area
    • Operating in an economically distressed area
    • Serving Children in a socially vulnerable area

Recipients will receive an email of award

You will be required to submit your expenses by the 10th of each month and reimbursements are usually given within 30 days. The earlier the better in case there needs to be corrections.

Program staff with Provider Administrator access in I-LEAD are the only users that will see the SACC application.

There is only one application per organization. You will go back to the “Site Information” screen and select your additional sites.

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